Minute of meeting NO (1) on the third goal of project
Supporting and developing educational effectiveness in higher education institutions
(Development of Students Service Units and the College Library)
Today: Wednesday
Date: 20/1/2016
Time: nine O’clock
Place: College Quality Office
Under the supervision of Prof/ Samia Mohamed Ahmed Saeed – Dean of the college the attendances were:
1- Dr/ Nadia Mohamed Ali , Workgroup Coordinator, Professor of Nursing Administration
2- Dr/ Manal Mohamed Ahmed Abed, Pediatric Nursing Professor
3- Dr/ Mona Gamal Mohamed , Assistant Professor of Internal Nursing and Surgery
4- Safa Mustafa Mohamed , Assistant Professor of Psychiatric Nursing and Mental Health
5- Dr/Ashjan Khalid , Teaching Assistant of Nursing Administration
6- Dr/Ahmed Abd El-Lah , Teaching Assistant of Nursing Administration
7- Dr/Seham Hassan , Critical Care Nursing Teaching Assistant
8- Dr/Suhair Shayboub, Teaching Assistant for Internal Nursing and Surgery
9- Dr/ Mona El-Deeb , Teaching Assistant for Obstetrics and Gynecology
10- Dr/ Asmaa Mustafa , Teaching Assistant of Internal Nursing and Surgery
11- Mr/ Ahmed Abd El-Azeem , Employee of the Student Affairs Administration
12- Ms/ Randa , Director of Youth Care
13- Ms/ Shimaa , an Employee in the (IT) unit
14- Ms/ Rasha , an Employee at library
Absent from attendance were:-
1- Dr/ Hend Ismail , Teaching Assistant of Nursing Administration
2- Dr/ Asmaa Madkor , Community Health Nursing Teaching Assistant
3- Dr/ Noura Abd El-Hakeem , Teaching Assistant of Psychiatric Nursing and Mental Health
4- Dr/ Fatima Saeed , Elderly Nursing Teaching Assistant
5- Dr/ Mohamed Rashad , Critical Care Nursing Teaching Assistant
6- Mr/ Alaa Dahy , Employee of the Quality Unit
7- Mr/ Ahmed Abd El-Rady , An Employee in the library
8- Ms/ Randa Bakheet , An Employee in the library
Meeting topics:
1- The goal to be achieved was discussed, which is to develop student services units and the library in the college
2- The specific outputs of the goal were discussed, which are as follows:
First Output: Creating and activating a website for students and library services.
Second Output: Creating and developing an equipped library with an effective information system and a reading unit.
Third Output: The presence of trained cadres of administrators and technicians (in the administrative community for student services and the library) to use the newly developed electronic work system.
1- It was agreed to form small working groups of faculty members and faculty staff in order to implement the main activities related to these outputs.
2- It was agreed that each member of the group would abide by the responsibilities assigned to him and fulfill them to the fullest extent.
3- The performance of each member will be evaluated according to the percentage of completion of the activity required of him.
Working Groups
| Main Activities | Responsible for | Implementation period | |
| The Beginning | The End | ||
| 1- Preparing and designing electronic system models for all student services and making an internal network | Dr/ Nadia Mohamed Ali
Dr/ Mona Gamal Mohamed Mr/ Alaa Dahy Ms/ Shimaa in the (IT) Unit |
Month (1) | Month (3) |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1- Designing and launching a website dedicated to student services | Dr/Manal Mohamed Ahmed
Dr/ Hand Ismail Ms/ Randa Abu Ghadeer (Youth Care) Ms/ Shimaa in the (IT) Unit Mr/ Ahmed Abd El-Azeem (Students Affairs)
|
Month (3) | Month (9) |
| Main Activities | Responsible for | Implementation Peiord | |
| The Beginning | The End | ||
| 1- Designing systems for providing student services electronically and electronic archiving of the contents of the library | Dr/ Safa Mustafa Mohamed
Dr/ Ashjan Khalid Ms/ Hanan William (Employee at library) Ms/ Randa Bakheet (Employee at library) |
Month (12) | Month (18) |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1- Maintenance and renovation of the library premises
|
Dr/ Suhair Shayboub
Dr/ Mona El-Deeb Mr/ Ahmed (an employee at IT Unit) Ms/ Rasha (an employee at library) Mr/ Ahmed Abd El-Rady (an employee at library) Mr/ Ahmed (an employee at IT Unit) |
Month (1) | Month (6) |
|
2- Equipping the library with some necessary supplies (furniture, equipment and computers) |
Month (6) | Month (12) | |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1- Creating an electronic reading unit | Dr/ Seham Hassan
Dr/ Fatima Saeed Dr/ Noura Abd El-Hakeem Ms/ Rasha (an employee at library) Ms/ Randa (an employee at library) |
Month (1) | Month (6) |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1- Determining the needs of workers for the skills they need to develop their scientific capabilities | Dr/ Asmaa Madkor
Dr/ Ahmed And El-Lah |
Month (1) | Month (3) |
| Main Activities | Responsible For | Implementation period | ||
| The Beginning | The End | |||
| 1- Holding a number of workshops to train employees of the administrative community on job tasks according to the newly developed electronic system (job tasks + dealing with the program and the student services website). | Dr/ Nadia Mohamed Ali
Dr/ Manal Mohamed Ahmed
Dr/ Mona Gamal
Dr/ Safa Mustafa
Dr/ Hend Ismail
Ms/ Asmaa Mustafa
Mr/ Alaa Dahy
(an employee at IT Unit)
|
Month (3) | Month (9) | |
| Month (9) | Month (12) | |||
| 2- Making questionnaires to measure the satisfaction of workers and beneficiaries of the service month | ||||
| 3- Submit the file for approval | ||||
| Month (15) | Month (18) | |||