Minute of Meeting No. (4) regarding the third goal of the project
Supporting and developing educational effectiveness in higher education institutions
(Development of Student Services Units and the College Library)
Today: Sunday
Date: 21/2/2016
Hour: Twelve O’clock Pm
Place: office of the Dean College
Under the supervision prof. Dr/ Samia Mohamed Ahmed Saeed Dean of the college that one of the attendance:
Dr/ Nadia Mohamed Ali Workgroup coordinator, Nursing Administration Professor
Dr/ Manal Mohamed Ahmed Abed Pediatric Nursing Professor
Prof/ Mona Gamal Mohamed Internal Nursing and Surgery professor
Mr/ Ahmed Abd El-Azeem Employee of the students’ affairs management
Prof/ Sohair Shayboub Internal Nursing and surgery teaching assistant
Prof/ Hend Ismail Teaching Assistant of Nursing Administration
Prof/ Ahmed Abd El-Lah Teaching Assistant of Nursing Administration
Mr/ Alaa Dahy Employee of the Quality Unit
Ms/ Randi Mustafa Mohamed Director of Youth Care management
Mr/ Ahmed Abd El-Rady Employee at Library
Ms/ Hanan William Employee at Library
Ms/ Shimaa Raafat Ahmed Employee of unit (IT)
Ms/ Rasha Employee at Library
Ms/ Randi Bekheet Employee at Library
Absent from attendance were:-
Prof/ Safa Mustafa Mohamed Assistant professor of Psychiatric Nursing and Mental Health
Prof/ Asmaa Madkor Community Health Nursing teaching assistant
Prof/ Nour Abd El-Hakeem Teaching Assistant of Psychiatric Nursing and Mental Health
Prof/ Fatima Saied Elderly Nursing teaching assistant
Prof/ Mohamed Rashad Critical Care Nursing Teaching Assistant
Prof/ Mona El-Deeb Teaching Assistant for Obstetrics and Gynecology
Prof/ Ashjan Khaled Teaching Assistant of Nursing Administration
Prof/ Seham Hassan Critical Care Nursing Teaching Assistant
Prof/ Asmaa Mustafa Teaching assistant of Internal Nursing and Surgery
Meeting topics
1- What was accomplished in the previous period was presented after the second meeting.
2- The topic of the external website has been postponed until the university website is reviewed and evaluated.
3- It was agreed between the working group to hold a weekly meeting every Sunday at twelve noon to review and evaluate what was accomplished in the third goal.
4- The report on identifying training needs was reviewed by a questionnaire for faculty members and administrators in the college.
5- It was agreed to carry out periodic maintenance of the library’s existing devices.
Working Groups
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1-Preparing and designing electronic system models for all student services and making an internal network. |
Dr/ Nadia Mohamed Ali Prof/ Mona Gamal Mohamed Prof/ Alaa Dahy Mrs/Shimaa at Unit (IT) |
Month (1) | Month (3) |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1-Designing and launching a website dedicated to student services |
Dr/ Manal Mohamed Ahmed Prof/ Hend Ismail Prof/ Randi Abu Gadeer (Youth Care) Prof/ Shimaa at Unit (IT) Prof/ Ahmed Abd El-Azeem (Students Affairs)
|
Month (3)
|
Month (9) |
| Main Activities | Responsible For | Implementation period | |
| The Beginning | The End | ||
| 1- Designing system for providing student services and electronically and electronic archiving of the contents of the library |
Prof/ Safa Mustafa Mohamed Prof/ Ashjan Khalid Prof/ Hanan William (Employee at library) Pro/ Randi Bekheet (Employee at library) |
Month (12) | Month (18) |
| Main Activities | Responsible for | Implementation period | |
| The Beginning | The End | ||
| 1- Maintenance and renovation of the library premise. |
Mrs/ Souhair Shebob Mrs/ Mona El-Deeb Mr/Ahmed (Employee at unit) (IT) Mrs/Rasha (Employee at library) Mr/Ahmed Abd El-Rady (Employee at library) Mr/ Ahmed (Employee at unit) (IT)
|
Month (1) | Month (6) |
| 2- Equipping the library with some necessary supplies (Furniture, Equipment and computer) | Month (6) | Month (12) | |
| Main Activities | Responsible for | Implementation period | |
| The Beginning | The End | ||
| 1- Create an electronic reading unit |
Mrs/ Seham Hassan Mrs/ Fatma Saeed Mrs/ Nour Abd El-Hakeem Mrs/ Rasha (Employee at library) Mrs/ Randi (Employee at library) |
Month (1) | Month (6) |
| Main Activities | Responsible for | Implementation period | |
| The Beginning | The End | ||
| 1- Determining the needs of workers for the skills they need to develop their scientific capabilities. |
Mrs/ Asmaa Madkor Mr/ Ahmed Abd El-Lah |
Month (1) | Month (3) |
| Main Activities | Responsible For | Implementation period | ||
| 1- Holding a number of workshops to train employees of the administrative community on job tasks according to the newly developed electronic system (job tasks – dealing with the program and student services website)
|
Dr/ Nadia Mohamed Ali Dr/ Manal Mohamed Ahmed Prof/ Mona Gamal Prof/ Safa Mustafa Mrs/ Hend Ismail Mrs/ Asmaa Mustafa Mr/Alaa Dahy Employee of Quality Unit
|
The Beginning | The End | |
| Month (3) | Month (9) | |||
| 2- Making questionnaires to measure the satisfaction of workers and beneficiaries of the service. | ||||
| 3- Submitting the file for approval
|
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| Month (9) | Month (12) | |||
| Month (15) | Month (18) | |||